Top 7 Benefits of Training Scheduling

Please Note: This article appeared in saviom and has been published here with permission.
Trainers, classrooms, and equipment are the highest cost of the training budget within a business. With alternate learning delivery models and increasing pressure to complete more training within a capped budget, it is imperative for a business to utilize and manage these resources wisely.

A robust training scheduling system mitigates the challenges of finding and deploying the right trainers to the right classrooms, thus improving allocation efficiency at reduced resourcing costs..

1. What is Training Scheduling Software?

It is a solution dedicated to help you find, allocate, and schedule training resources against specific courses efficiently and intelligently. A Training resource can be instructors, classrooms, equipment, vehicles, etc.

Training scheduling system centralizes information about instructors, skills, current courses, future pipeline courses, resource allocation, vacations, BAU, Support, admin, etc. This helps you build a real-time resource plan across the enterprise which serves as a single source of truth. This absolute visibility simplifies your ability to finalize the run of training schedules.

2. Benefits of Training Scheduling

Scheduling training is an integral component of efficient training programs. Here are the top seven reasons why businesses require a proper tool to manage training resources.

Benefit #1: Eliminate Training Scheduling Spreadsheet

Spreadsheets for scheduling training resources are cumbersome, very limiting, and difficult to maintain. Nonetheless, an effective training scheduling system can help you establish a unified source of truth, stay informed of all allocations, have visibility of instructor skills, classrooms, types of equipment, etc.

Benefit #2: Achieve agile scheduling with easy drag and drop

In a dynamically changing business environment, it is imperative to have an agile scheduling facility. An efficient visual scheduler can easily schedule the trainer, course, classroom, link them, and modify them as per the changing priorities.

Benefit #3: Allocate Right Trainer to the Right Course

Having the right trainer with the right skills and cost is crucial for training so that it remains time-bound and within financial constraints.

A proper training scheduling program can help you in identifying and allocating competent resources instantly.

It will be based on their availability, skills, experience, qualification, location, team, resource cost rate, and any other criteria. This will ensure improvement in the quality of delivery and increase in trainees’ satisfaction.

Benefit # 4: Maximise Utilization of Training Resources

An effective training scheduling program can help you foresee the effective utilization of training resources ahead of time. So, you can make changes accordingly like moving your costly resources from non-training work to training work or bringing forward future training.

Benefit # 5: Forecast Shortfall and Excess of Resources

Forecasting overall resource demand related to the capacity can give you deep insights into future shortages or excesses of resources. The business can take corrective actions and proactively address resource shortfall or excess.

Benefit #6: Reduce Resourcing Cost

Here are some of the ways a training scheduling system can help you reduce resourcing cost significantly

• It prevents assigning under/over skilled instructors to courses.
• Improves the overall utilization of training resources.
• Avoids last-minute hiring costs with reliable capacity planning.

Benefit #7: Gain Real-Time Business Intelligence

An appropriate training scheduling solution can provide you a real-time business intelligence with reports, analytics, and dashboards. This helps the management to make effective decisions based on up-to-date facts.

3. The SAVIOM Solution

SAVIOM is the market leader in providing a futuristic solution for intelligent resource management and smart Resource Capacity Planning. It has more than 20 years of experience working with high valued global companies around the world. SAVIOM also provides tools for project portfolio management, professional service automation, and workforce planning software. So, SAVIOM can help your business to establish an efficient system geared towards your specific business challenges.